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Seth Townley's profile image
Seth Townley ATD Member posted 05-23-2025 09:53 AM

Hello Talent Development Professionals,

I'm seeking advice on how you effectively organize and manage the vast amount of training content and developmental materials within your organizations. As our content continues to grow, we face increasing challenges in keeping materials accessible, current, and easily navigable for trainers and learners alike.

Specifically:

  • What systems or tools (e.g., LMS, content repositories, collaboration tools) do you recommend?

  • How do you categorize or structure your content folders to ensure intuitive navigation?

  • What processes or protocols do you follow to regularly update and maintain the relevance of your training materials?

Any insights, examples, or lessons learned from your experience would be greatly appreciated! 

Thank you in advance for your valuable input.

Joshua Pavek's profile image
Joshua Pavek CPTD posted 05-30-2025 04:10 PM  Best Answer

I implemented a Knowledge Management System (KMS) at a previous employer to organize and share knowledge for employees. I'd recommend a system that's specifically designed to do this. The company that I work for uses SharePoint to do this, but it's not built for knowledge management and does a subpar job. 

For sharing content between trainers I think that depends upon the size of your organization and your budget for software. I relied on very structured and governed Google Drive and OneDrive folder structures. 

Donna Copeland's profile image
Donna Copeland ATD Member posted 06-03-2025 11:39 AM

Such a good question!

This is a moving target for my company and we're constantly trying to improve our organization and management of training content. It feels like we could have a full-time employee who is only responsible for this and they would have a full plate. Here are a few things that we do that may apply to your organization:

  • We use a collaborative LMS (360Learning) that enables learners to highlight directly in the course, on the activity page if something is outdated.
  • In the LMS, we can embed documents in training so we can leave the source document in a single location with read-only access for most.
  • We have paths and sub-paths to improve intuitive navigation and access to content that aligns under certain categories or topics. 
  • For technical development the message of "select the eLearning that is appropriate for you" is frequently reinforced.  
  • We use Microsoft Teams for most of our files. The opportunity to have sub-channels that are private and control access is hugely helpful. I oversee a lot of SMEs developing a wide variety of content and, at this point, this system works well.
  • Critical organization processes (which often have complementary training) are audited at a pre-determined cadence by our Quality Department. When the process or procedure has been altered, they reach out to appropriate personnel to update training.

I appreciate reading about other organizations' best practices and look forward to improving our strategy.

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